Praca w Gdańsku i okolicach: Clinical Research Coordinator (Logistics)

Medicover Integrated Clinical Services (MICS) is a specialised business unit with the objective to help bring innovative therapies and diagnostics to the market. MICS is focusing on clinical applications and clients from pharmaceuticals, diagnostics biopharma, biotech, contract research organisations (CROs), biobanks, and other players. We have been providing bespoke services to our clients and their patients for over 20 years, making strategic use of Medicover assets, including laboratories with state-of-the-art diagnostic equipment, medical clinics and hospitals, as well as the vast expertise and enthusiasm of a workforce that has grown to more than 28,500 professionals.


MICS’ services include and are organised along discrete lines of activity, including: Central Lab Services, Biospecimen Management, Patient Recruitment, Management and Data, and Precision Medicine. Tightly integrated in all Medicover geographies and beyond, MICS employs a dedicated team of highly specialized experts including clinical and diagnostics experts, contract research professionals, account managers, project managers, logistics, regulatory and commercial experts.

The major markets are Germany, Ukraine, Romania and Poland.


Due to fast growth of Medicover Integrated Clinical Services (MICS) we are looking for new Clinical Research Coordinator to the logistics department. The opportunity to become a member of a team with many years of experience in managing clinical trials.

We are located in one of the newest offices close to the heart of Gdańsk.

Clinical Research Coordinator (Logistics)
Miejsce pracy: Gdańsk
Summary of job:

To provide logistical support for the project: checking, preparing shipments, monitoring shipments and resolving logistical problems.

Responsible for working in accordance to actual regulatory guidelines and internal SOPs.

Main tasks and responsibilities:
  • Coordinating all logistic aspects of the projects;
  • Preparing clinical studies logistic documentation;
  • Reporting shipments delivery to the clients;
  • Documenting all changes to the client in a timely manner (ex. NTFs for legal holidays, changes which occur during the clinical study, etc.);
  • Archiving documents;
  • Cooperating with clinical study investigators and project managers regarding logistic matters;
  • Assisting the Analytical Project Manager in the coordination of supplies for each clinical study;
  • Assessing Shipment/packages quality;
  • Performing laboratory materials quality control prior shipment;
  • Coordinating study samples logistic partially tested in other labs (affiliate, subcontracted, etc.);
  • Completing all MICS forms related to logistic issues;
  • Planning, conducting and documenting all study related logistics;
  • Maintaining and developing clinical study related relationships with subcontracted labs and vendors
  • Experience in logistics projects (planning, organization and control of logistics processes);
  • English –intermediate (min. B2), other languages preferable;
  • Polish (native);
  • Knowledge of logistics processes, production planning and inventory management;
  • Ability to identify dangerous goods as the first step to reduce the risk posed by the product with proper packaging, communication, handling and storage;
  • Must possess excellent organizational skills and ability to work in a team;
  • Resistance to stress and ability to work under time pressure;
  • Ability to read and interpret documents, write routine reports and correspondence;
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, circumference, and volume;
  • Ability to apply concepts of basic algebra and geometry;
  • Ability to apply common sense understanding to carry out instruction furnished in written, oral, or diagram form;
  • Ability to deal with problems involving several concrete variables in standardized situations;
  • Excellent analytical skills and good knowledge of MS Office (Word, Excel, and PowerPoint).
  • Master of Science in Logistics and Supply Chain Management;
  • Medical or clinical trials experience;
  • IATA certification.
What we offer​:
  • Full-time job (Monday – Friday – 8h);
  • Flexible working hours (you can start between 7:00 and 9:00);
  • Contract of employment;
  • Social benefits package (medical care, sports card subsidy, Benefit program);
  • We will provide you with a comprehensive introductory training (min. 1 month), followed by the support of a mentor (Buddy).